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Policy Documents
The signed statement of how the organisation will manage health, safety, fire and, where needed, environment.
A policy is the employer’s public statement: intent, organisation (who does what), and arrangements (how). If you employ five or more people, a written health and safety policy is a legal duty. Fire and environmental policies are often needed as part of those separate regimes. A copied template that nobody has signed is a liability. Leemarda Safety writes the policy in your name, gets it signed, and hosts the live copy.
Ask Leemarda to do this for youWhat the law requires
- HSWA 1974, section 2(3): except in prescribed cases (fewer than five employees), the employer must prepare a written statement of general policy and the organisation and arrangements for carrying it out, and bring it to the notice of all employees. It must be revised as often as is appropriate.
- Employees must be able to see it. Hosting it where staff can open it is one practical way to meet that.
Official guidance
- HSE’s advice is that the policy covers a statement of intent, responsibilities and arrangements, and is signed and reviewed regularly by the employer or most senior person. Separate topic policies (fire, COSHH, contractors) should match the main statement, not contradict it.
Where is this written down in legislation
Checked against official sources on 2 November 2026. This is general information for Great Britain, not legal advice for a named site. Leemarda Safety will advise you.
Ask Leemarda to do this for you